California Department of Education (CDE) Programs - CalWORKs Stage 2 (C2AP), CalWORKs Stage 3 (C3AP), Alternative Payment (APP), and Family Child Care Home Education Network (FCCHEN)

In order for CCRC to pay your child care provider, the Agency must authorize the services.

1.  Child Care Provider Authorization

- You select a child care provider.  The provider must complete and submit all required paperwork to CCRC upon request.

- After processing the documents, CCRC sends the provider a green Approval Notice authorizing care and sends you a Notice of Action stating that services are approved.

- CCRC pays the provider directly for authorized care hours and will begin paying only after CCRC has notified you and the provider in writing that child care can begin.  The Agency will not backdate an authorization.

- You are responsible for costs of child care services used before the date CCRC authorizes care and child care services used after the termination date.

2.  Authorization for a Child with Special Needs

- If you have a child with special needs, your child care provider may qualify for a special rate.  Speak with your Case Specialist to learn more about how your provider may apply for this rate.

- You may request care for an over age child with special needs.  Speak with your Case Specialist about the procedure to follow and forms to complete.

3.  Attendance Sheet Procedure

- In order for CCRC to pay your child care provider, you and the provider must complete a CDE Attendance Sheet every month to verify your child's attendance.  CCRC sends the yellow attendance sheet to the provider every month and payments are according to the information on the the attendance sheet.  CCRC expects you and your provider to submit accurate information.

- Click here for more information regarding CDE Payment Timelines & Document Guidelines.

4.  Attendance Expectations & Procedures

- Children are expected to attend child care regularly according to the approved schedule.  When your child is absent, you must note the specific reason on the back of the attendance sheet and sign your name.  An absence without a note on the back of the attendance sheet will be considered unexcused and may not be paid.  Excessive absences may result in termination of your services.

- Excused absences included illness of the parent or child, medical and dental appointments, court ordered time spent with parent or other relative and family emergencies.

- CCRC allows up to ten (10) best interest absences per program per year - July 1 - June 30.  Best interest days include absences due to vacation, illness of sibling or extended family member, parent day off work, or any time away from the child care provider you believe is necessary.  Best interest absences beyond the 10 allowable days will be counted as unexcused.

- CCRC considers unexcused absences totaling more than 20 days within a program year, July 1 - June 20, excessive.  If your child has more than 20 unexcused absences during the program year, CCRC may terminate services.

For more information regarding child care authorization and payment or authorization for a child with exceptional needs, please contact CCRC at (818) 717-1000 or review the guidelines as outlined in CCRC's Parent Handbook.